Friday, November 18, 2016

Notary Needs to Check Information on New Notary Stamp Before Using the Notary Stamp

A mobile VA notary ordered a notary stamp and found out recently that the registration number was wrong. The client had applied for Authentication from the Virginia Secretary of the Commonwealth and was rejected. When the notary found out about the situation, the correct number was placed on the document The notary destroyed the stamp with the incorrect notary number and ordered a replacement stamp from another provider. The notary had another notary stamp with the correct notary number. The notary also showed the customer the notary appointment with correct notary number. The notary recommends all notaries check their notary stamp for the accuracy of information before using the stamp.

Monday, August 22, 2016

A PA notary was a significant witness against the Pa Attorney General

Notary Bulletin Notary’s Journal Key Evidence In High-Profile Criminal Trial By Michael Lewis on August 17, 2016 in Notary News Notary journal evidence in perjury case A Notary working in the Pennsylvania Attorney General’s office provided key evidence that helped convict her boss of perjury and several other charges. Prosecutors are praising the Notary for her superior recordkeeping practices. Kathleen Kane, who was elected Pennsylvania’s Attorney General in 2012, was convicted this week of nine counts of perjury, conspiracy and other charges, according to media reports. Prosecutors claimed that Kane leaked information to the media about a 2009 grand jury investigation in an attempt to retaliate against a political rival, and then tried to cover it up. Notary Wanda Scheib, a long-time administrative assistant in the Attorney General’s office, became involved when Kane testified before a grand jury in 2014 that she never signed secrecy oaths that required her to keep confidential information about state grand jury investigations that occurred prior to her term in office. But Scheib had notarized Kane’s secrecy oaths and duly recorded them in her journal — called a register of notarial acts in Pennsylvania — which she kept locked in a filing cabinet in her office. Pennsylvania Notaries are required to record all notarial acts. During the trial, Scheib testified that she struggled for several days over what to do. She worried about what might happen if she spoke up. She finally consulted a trusted co-worker, who helped her turn over the information to prosecutors. That led investigators to the signed oaths. Prosecutor Michelle Henry said investigators may never have discovered the signed oaths without Scheib’s help. “She does the hardest thing,” Henry is quoted by pennlivecom. “She picks up a phone and tells someone.” Michael Lewis is Managing Editor of member publications for the National Notary Association.

Friday, July 1, 2016

New Rules For ID for Notaries as of July 1,2016

"Satisfactory evidence of identity" means identification of an individual based on (i) examination of one or more of the following unexpired documents bearing a photographic image of the individual's face and signature: a United States PassportBook, a United States Passport Card, a certificate of United States citizenship, a certificate of naturalization, an unexpiredforeign passport, an alien registration card with photograph, a state issued driver's license or a state issued identification card or a United States military card or (ii) the oath or affirmation of one credible witness unaffected by the document or transaction who is personally known to the notary and who personally knows the individual or of two credible witnesses unaffected by the document or transaction who each personally knows the individual and shows to the notary documentary identification as described in clause (i). In the case of an electronic notarization, "satisfactory evidence of identity" may be based on video and audio conference technology, in accordance with the standards for electronic video and audio communications set out in subdivisions B 1, B 2, and B 3 of § 19.2-3.1, that permits the notary to communicate with and identify the principal at the time of the notarial act, provided that such identification is confirmed by (a) personal knowledge, (b) an antecedent in-person identity proofing process in accordance with the specifications of the Federal Bridge Certification Authority, or (c) a valid digital certificate accessed by biometric data or by use of an interoperable Personal Identity Verification card that is designed, issued, and managed in accordance with the specifications published by the National Institute of Standards and Technology in Federal Information Processing Standards Publication 201-1, "Personal Identity Verification (PIV) of Federal Employees and Contractors," and supplements thereto or revisions thereof, including the specifications published by the Federal Chief Information Officers Council in "Personal Identity Verification Interoperability for Non-Federal Issuers."

Update On VA Notary Law Can no longer accept expired ID        1-800-US NOTARY        National Notary Association
Virginia Law Update
Effective today, House Bill 189 allows you to accept a U.S. passport book or card as identification. The law also clarifies that any ID presented to you must not be expired.

For more information and analysis about how this new law affects you, click the link above to access details in the NNA's free, easy-to-search Notary Laws database.
Thank you!

Tuesday, October 27, 2015

New Guideline Unless you know the person No ID No Notary

A notary must always be completely satisfied with the identity of the person whose signature is being notarized. A notary is not obligated to notarize a person’s signature without being sure that the person is who he or she claims to be. Always check identification and be satisfied that the identification is valid. Never accept the word of a third party as being sufficient for identification to justify notarizing a person’s signature

Monday, October 12, 2015

Essentials For VA Notaries

IMPORTANT GUIDELINES FOR VIRGINIA NOTARIES The first and most important duty of a Virginia Notary Public is to become and continue to be thoroughly familiar with everything contained in The Virginia Handbook for Notaries. This is the operator’s manual for exercising the powers and responsibilities of the position. No one should perform any duty as notary without having an understanding of what this publication contains. Performing any duty of a notary in a manner that is contrary to the contents of the Handbook may result in the revocation of the notary’s commission and criminal prosecution resulting in a fine and jail time. Here are some very important points to remember that are based on frequently asked questions or complaints regarding service as a Virginia Notary Public: □ A notary is a public official appointed by the Governor. Even though a notary may hold that position to serve his or her employer, no employer or supervisor can impose requirements pertaining to a notary that are contrary to Virginia’s laws and regulations pertaining to notaries. □ A notary must always be completely satisfied with the identity of the person whose signature is being notarized. A notary is not obligated to notarize a person’s signature without being sure that the person is who he or she claims to be. Always check identification and be satisfied that the identification is valid. Never accept the word of a third party as being sufficient for identification to justify notarizing a person’s signature. □ A notary cannot notarize his or her own signature, the signature of his or her spouse or a document in which the notary or the notary’s spouse may benefit. For example, a notary cannot notarize a will in which a notary or the notary’s spouse is to be a beneficiary. □ A notary cannot certify birth, marriage, death certificates (copies or originals.) □ A notary is not authorized to perform marriages or any act that constitutes the practice of law. □ The term “acknowledged before me” means that the person signing the document has satisfied the notary as to be his or her identity and has actually signed the document while the notary was watching him or her doing it. □ A notary is not required to charge a fee for his or her services, but if a fee is charged, it cannot be more than $5.00 for each notarial act. □ A Virginia notary may notarize a document to be filed and used outside of Virginia if it is signed and notarized in Virginia. □ The notary must notify the Secretary of the Commonwealth’s Office of any changes to the information provided on their application during the course of their commission. □ A Virginia notary’s seal must be photographically reproducible and contain the name of the notary exactly as it appears on the notary’s commission, the words “Notary Public” and “Commonwealth of Virginia.” Stamps/seals must be ordered through an outside vendor. Information on stamp/seal must be accurate. The Office of the Secretary of the Commonwealth does not sell or make notary stamps/seals. □ There are seven (7) items required for the notary to state on each document being notarized: 1. The name of the county or independent city in which the document is signed 2. The date the document is signed. 3. The notarial statement – what is being notarized (i.e. a signature, a true copy of an original, or an oath) 4. The notary’s signature 5. The date that the notary’s commission expires (month, day, year) 6. Notary registration number 7. Photographically reproducible notary seal/stamp □ Every effort should be made to have complete notarization on the same page as the signature(s) being notarized. If notarization is on a separate page from signature(s), the notarial statement must include the name of each person whose signature is being notarized. □ If a notary has any questions or concerns regarding any act of a Notary Public, he or she should contact the Notary Section of the Office of the Secretary of the Commonwealth BEFORE performing that act. □ If a notary violates any law or regulation governing notaries public, the Secretary of the Commonwealth may revoke his or her commission. A notary may be criminally prosecuted for willful misconduct. It is a felony to act as a notary without having a valid commission and doing so may result in imprisonment for each offense. □ A notary’s commission may be renewed every fourth year by filing a new application with the Secretary of the Commonwealth’s Office. □ If there are any changes to the notary laws the information will be available by July 1 of every year under Official Documents on the notary website at or by calling the Secretary of the Commonwealth’s Office. □ We recommend creating a Notary Management account on our website. The Notary Management account will allow you to check the status of notary applications, update your contact information, and, if eligible, renew online. The log-on and creation link can be found under Official Documents on the Secretary of the Commonwealth’s website at R

Thursday, September 12, 2013

What to do when you have lost notary items

From the VA Notary Handbook: LOST OR STOLEN NOTARY INFORMATION (§ 47.1-14) A (traditional or electronic) notary must immediately report, in writing, any lost or stolen electronic notary items to the Secretary of the Commonwealth’s office. If the items are believed to have been stolen, the electronic notary must also inform the appropriate law-enforcement agency.