Wednesday, February 13, 2019

Appostlle Seal is Not a Notary Stamp

Home » Information What Is an Apostille Seal? By William Lynch What Is an Apostille Seal? Comstock/Comstock/Getty Images An Apostille seal is used to authenticate legal documents for use in foreign countries. A document with an Apostille, which is gold foil seal, requires no further certification from an embassy or consulate in order to be legal. History Apostille seals were introduced thanks to the 1961 Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents. The convention established rules governing the international recognition of legal documents. Significance An Apostille seal means the document can be used legally in a foreign country. However, only countries that signed Article 12 of the 1961 Hague convention will honor an Apostille. Use Apostille seals are used on such documents as adoption papers, diplomas, business authorizations, passports, police clearances and powers of attorney. Misconceptions An Apostille seal is not a normal notary public stamp. Apostille seals are administered only from the secretary of state’s notary public. Fact Apostille is French for “certification.” References Ohio Secretary of State: Apostilles & Authentications Apostilles in Q&A Apostille About the Author William Lynch has been a freelance writer for the past fifteen years, working for various web sites and publications. He is currently enrolled in a Master of Arts program in writing popular fiction at Seton Hill University. He hopes to one day become a mystery novelist.

Monday, January 28, 2019

Current VA notaries can now renew their commission on line

Online Notary Application Renewal Current Virginia notaries public now have the option to submit a renewal application online if they meet certain requirements. To be eligible to use the notary renewal application with an electronic signature: Your notary commission expiration date cannot have been exceeded by more than 30 days. Your renewal name must be an exact match to the name on your current commission. You must pay online with a credit card at the time the application is entered and signed. You must create a Notary Management account Click here if you have had a name change or your commission has expired by more than 30 days, you are required to submit a new notarized application to our office. This application link is available once you have activated your Notary Management account. The Notary Management account log-in/creation link and the application link are located below the application instructions. To renew with the online application: You must first create and activate your Notary Management account. Answer the interview questions found on the online application (Notary Application Wizard). All questions must be complete. Review the information on your application for accuracy and electronically sign the document by typing your name exactly how the commission will read. By using the online application, you will not need to print the application or have it notarized. You are required to pay the notary application fee online at the time the application is submitted. This is an application fee and is non-refundable, non-transferable, and cannot be applied to another application.Clerks of Court, Deputy Clerks of Court, and application fees paid by a state agency transfer may still use the online renewal. Please contact our office by email at for further instructions, once you have signed and submitted the application online. We ask that you provide your commissioned name, notary registration number, and date of birth so we are able to locate your information in our system. Our office will be able to process your application once it is electronically signed and paid. In 5-7 business days, notification will be sent to your preferred address notifying you that your commission has been sent to the court. To complete the renewal process, you will be required to report to the circuit court listed on your application to retake your oath and be sworn in. Once you have received notification from our office, you will need to contact the Circuit Court to take your oath and be sworn in. Our office will send out a notification letter to the preferred mailing address (home, business, email) selected by you on your application to let you know your application has been approved. At that time, you will need to contact the Circuit Court to verify they have received your commission and to make arrangements to take the oath. There is a $10 fee paid at that time to the court. If 2 1/2 weeks have passed and you haven’t received your notification, please check your application status online or contact our office by email at By law, you must claim your commission within 60 days after it is issued. If you fail to do so you must submit a new application and a new fee to become a Notary. Sometimes notices are lost in the mail or email. Failure to receive a notice will not permit you to receive a commission after the 60-day period has expired. Please note, if you are a notary whose commission expires in first few months of the calendar year (January, February, March), you should submit your application after the start of the new year. Applications approved prior to January will result in the commission expiring one year earlier than anticipated Create a notary management account and create notary application If you chose to submit a paper application without creating a Notary Management account, you may use this link to create your application → Application Wizard. This process will require you to print the application, have your signature notarized, and mail to our office with payment or payment receipt for processing.