Friday, March 26, 2010
Procedure for getting a VA Driver License or Photo Indentification Card
Besides the traditional va driver's license with photo, VA offers a photo identification card. One need to provide the following 1}Proof of identity Primary and Secondary Document 2Legal Presence Proof 3) Proof of Virginia residency 4) Proof of Social Security Number. I f your name has been changed you need to show proof that the name has been changed. For more information go to www.dmvNOW.com or call1-866-368-5463
Friday, March 12, 2010
Photo Government ID Insufficent for Notarization
When the signer is totally unable to communicate with the notary in any manner, the photo Government is insufficient for notarization even if the individual can make an x. The notary needs to see either a power of attorney or guardianship appointment so that another person can sign for the individual. The notary needs to communicate with the individual in some manner in order to notarize the signature.
Notary Presentment
Some states may authorize the notary to be an independent witness to a person putting document in an envelope. Va notaries are barred from notarizing their own signature. Consequently, I have concluded Va notaries cannot do notary presentments. Va notaries can do jurats for affidavits but the person signing the affidavit has to be someone other than the notary or the notary's spouse.
Tuesday, January 19, 2010
I am now a notary instructor
I was hired to to teach some potential notary students the abc of the Va Notary Handbook and related items. New notary candidates and current notaries seeking re-appointment can down load the application, fill it out, and go to any notary to get a jurat and send the application and the check in with the application. You select what Court you want to pick up your appointment. In the application it made very clear what is good notary practice. You are required to do a jurat at the time of the application and you are again sworn in when you pick up your commission. All notaries to read the application very carefully!!!
A Brave new world Email appointments
I had a recent experience with the brave new world. A client emailed me for a notary appointment. He told where he wanted me to go via email and we confirmed my travel fee via email. I went to the location and notarized the client signature. You still need to see the person even when you do electronic notarization!!!!!!However, the ssignment was a tradition notary assignment.
Electronic Notarization Has Arrived in VA
Electronic notarization has arrived in VA. You need to be a Va notary and need to apply for a separate appointment and need to buy from suppler equipment. I have decided not to apply for the following reasons: 1)no demand and 2) an expense with no known return. The client still needs to appear before the notary. The notary is required to have an electronic record and back up. None of the notaries see a demand for this at this time. Virginia .gov has the Frequently Asked questions and application questions http://www.commonwealth.virginia.gov
Monday, December 14, 2009
Apostle or Authentication Explained By VA Secretary of the Commonwealth
This is from the Web Page of the Scretary ofVirginia
"Authentications
The purpose of authentications is to verify for foreign governments that a Virginia official is in good standing. These officials include notary publics, clerks and deputy clerks of Virginia courts, registrars and deputy registrars of the Department of Health and the Clerk of the State Corporation Commission. Please note: Various states and embassies refer to the Authentication process differently; it can also be described as Legalization or Certification.
Authentication of a notarized document is required for conducting international business by individuals and corporations in Virginia. All documents for Authentication must be less than one year old. This means that the issue date on Vital Records must be less than one year from the day that we process it. On all documents signed by a notary, Deputy Clerk, or any other Virginia official, that signing must have taken place less than one year from the day that we process it.
The Office of the Secretary of the Commonwealth does not regulate what documents are required by the foreign country. To verify the required documents, contact the embassy of the country to which the documents will go.
International Authentication – Individual Use
For international acceptance, the official state registry of birth, death, marriage and divorce must be obtained from the Department of Vital Records. For information on obtaining a copy, call Vital Records at (804) 662-6200. These Vital Record documents should only be signed by a State Registrar or Deputy State Registrar, and not notarized.
Marriage certificates can also be obtained from the Circuit Court in the city where the marriage was recorded. These black and white certificates must be accompanied by a Triple Seal Page, also called an Authentication of Record. This is a separate sheet of paper from the Court with the signatures and seals of the Court Clerk and Judge. This additional page must be attached to your document prior to our office Authenticating it.
All other documents requiring authentication for foreign use should be notarized by a Virginia notary. These documents include Power of Attorney, school transcripts and diplomas, and copies of passports and immigration paperwork. Please follow the instructions below.
1. Enclose a cover letter with your name, address and phone number. Also include the country the you need the document authenticated for.
2. You may use our Authentications Request form as your cover letter (pdf, 18 k) or (word doc, 30 k).
3. The fee for this service is $10.00 per document, payable to the Secretary of the Commonwealth. For each authenticated document after the first document, if the testament bears the same name and on the same date the charge will be $5 for each proceeding document.
4. Please be sure to enclose a prepaid return mailer. This can be regular mail, Fed X, UPS, DHL, etc. We recommend using Fed Ex or UPS for both speed and reliability.
If you have vital records or other documents notarized from another state, you must send those documents to the Secretary of State for that state.
If you have marriage or birth certificates from another country, you must send those to the U.S. State Department, which can be contacted at 1-800-333-4636.
All documents besides Vital Records and Court Marriage Certificates must be notarized by a Virginia notary. Notaries must include ALL information required in the handbook. When there is no signature for a notary to notarize, such as passports, INS documents and academic records, notaries may notarize the documents as true and exact copies of originals. Specific information is found in the Acknowledgment Section of the Notary Handbook (pdf, 152 k) or (rtf, 436 k).
International Authentication – Corporate Use
In order to conduct business in other countries, certain documents are required by foreign governments.
Documents may include Certificates of Good Standing, Articles of Incorporation and Corporate Amendments and Resolutions. They may be obtained through the State Corporation Commission. These documents will bear the signature of the Clerk of the State Corporation Commission and do not need notarization. To obtain these records, contact the Clerks Office in the State Corporation Commission at (804) 371-9733. All other documents pertaining to international business must be notarized following the handbook procedures.
For further information/mailing address:
Betsy Anderson
Director of Authentications
Office of the Secretary of the Commonwealth
1111 East Broad Street, 4th Floor
Richmond, Virginia 23219
(804) 786-2441
or use our Inquiry Form"
"Authentications
The purpose of authentications is to verify for foreign governments that a Virginia official is in good standing. These officials include notary publics, clerks and deputy clerks of Virginia courts, registrars and deputy registrars of the Department of Health and the Clerk of the State Corporation Commission. Please note: Various states and embassies refer to the Authentication process differently; it can also be described as Legalization or Certification.
Authentication of a notarized document is required for conducting international business by individuals and corporations in Virginia. All documents for Authentication must be less than one year old. This means that the issue date on Vital Records must be less than one year from the day that we process it. On all documents signed by a notary, Deputy Clerk, or any other Virginia official, that signing must have taken place less than one year from the day that we process it.
The Office of the Secretary of the Commonwealth does not regulate what documents are required by the foreign country. To verify the required documents, contact the embassy of the country to which the documents will go.
International Authentication – Individual Use
For international acceptance, the official state registry of birth, death, marriage and divorce must be obtained from the Department of Vital Records. For information on obtaining a copy, call Vital Records at (804) 662-6200. These Vital Record documents should only be signed by a State Registrar or Deputy State Registrar, and not notarized.
Marriage certificates can also be obtained from the Circuit Court in the city where the marriage was recorded. These black and white certificates must be accompanied by a Triple Seal Page, also called an Authentication of Record. This is a separate sheet of paper from the Court with the signatures and seals of the Court Clerk and Judge. This additional page must be attached to your document prior to our office Authenticating it.
All other documents requiring authentication for foreign use should be notarized by a Virginia notary. These documents include Power of Attorney, school transcripts and diplomas, and copies of passports and immigration paperwork. Please follow the instructions below.
1. Enclose a cover letter with your name, address and phone number. Also include the country the you need the document authenticated for.
2. You may use our Authentications Request form as your cover letter (pdf, 18 k) or (word doc, 30 k).
3. The fee for this service is $10.00 per document, payable to the Secretary of the Commonwealth. For each authenticated document after the first document, if the testament bears the same name and on the same date the charge will be $5 for each proceeding document.
4. Please be sure to enclose a prepaid return mailer. This can be regular mail, Fed X, UPS, DHL, etc. We recommend using Fed Ex or UPS for both speed and reliability.
If you have vital records or other documents notarized from another state, you must send those documents to the Secretary of State for that state.
If you have marriage or birth certificates from another country, you must send those to the U.S. State Department, which can be contacted at 1-800-333-4636.
All documents besides Vital Records and Court Marriage Certificates must be notarized by a Virginia notary. Notaries must include ALL information required in the handbook. When there is no signature for a notary to notarize, such as passports, INS documents and academic records, notaries may notarize the documents as true and exact copies of originals. Specific information is found in the Acknowledgment Section of the Notary Handbook (pdf, 152 k) or (rtf, 436 k).
International Authentication – Corporate Use
In order to conduct business in other countries, certain documents are required by foreign governments.
Documents may include Certificates of Good Standing, Articles of Incorporation and Corporate Amendments and Resolutions. They may be obtained through the State Corporation Commission. These documents will bear the signature of the Clerk of the State Corporation Commission and do not need notarization. To obtain these records, contact the Clerks Office in the State Corporation Commission at (804) 371-9733. All other documents pertaining to international business must be notarized following the handbook procedures.
For further information/mailing address:
Betsy Anderson
Director of Authentications
Office of the Secretary of the Commonwealth
1111 East Broad Street, 4th Floor
Richmond, Virginia 23219
(804) 786-2441
or use our Inquiry Form"
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